Personal Data: your rights and our responsibilities
The new European General Data Protection Regulation is in force with effect from 25th May 2018. The Ideas Partnership is committed to complying with it.
TIP is based on a community of supporters, donors, beneficiaries, colleagues and other good people. To manage our work properly – with proper record-keeping of donors and beneficiaries, for example, and a carefully-managed set of arrangements for keeping in touch – we need to hold personal data. The General Data Protection Regulation (GDPR) guides how we collect and look after personal data, and the rights of those whose data we hold. Consistent with our obligations under GDPR, the following is the formal statement of how we comply.
We encourage you to contact us if you think you want to, whether as a formal exercise of your rights under GDPR or just to explore any questions or concerns about this. We will be contacting all those who shared data with us before the legislation came into force, in order to get their consent to continue.
The Ideas Partnership
Personal Data Notification
Your Personal Data
The Ideas Partnership (TIP), of “Lidhja e Prizrenit” 22/1, 4/2, Prishtina 10000, Kosovo, will be the “Controller” of your personal data. TIP controls how your personal data is used, in accordance with this notice.
The Controller’s representative in the EU is The Ideas Partnership UK, based at 17 The Terrace, Port Isaac, PL29 3SG, United Kingdom and registered as a UK charity with registration number: 1161389.
What we need
We typically manage the following categories of personal data: name, email address, and phone number. If you donate via your bank account, we may hold such records of your bank account as appear in the receiving bank’s record of transfer. If you have signed a Gift Aid, standing order or similar declaration, we may also hold your home address. We may also store images of you in photographic and video form, where you have attended meetings or events with the charity. (Note that we also have specific rules regarding if and how we take images of children involved in our activities.) We will not use these images for any purpose without your permission.
Why we need it
We use your personal data to ensure that we can keep in touch: we like to keep you updated about our work and achievements, so you can see what your support achieves; we also sometimes circulate information about new or urgent areas of focus, and the support we need for them. If we hold any of your donor transaction/bank details, it is from the process of maintaining accounts adequate for TIPUK’s annual reporting to the Charity Commission, which legally must include an independent examination of finances. We collect only the personal data from you which we need for these purpose.
We collect personal data from you because you have expressed interest in our charity and the work we undertake. We will have asked you explicitly if you consent to us using your personal data for the purposes described in this notice. You may revoke your consent at any time by contacting us using this email address: email@example.com; if possible, please put ‘data’ in the subject line.
What we do with it
We do not share your personal data with any other individuals or third parties, other than those detailed in this document.
We have a data protection policy in place to ensure that your personal data is protected. You may ask for a copy of this policy by emailing us at firstname.lastname@example.org; if possible, please put ‘data’ in the subject line.
How long we keep it
We will keep your personal data for as long as you are an active supporter of the charity. After this time, will keep your data for a maximum of 2 years. At this time we will contact you asking if you wish to have your data kept with us. If no response is received after 6 weeks, we will securely delete your personal data.
If you allow us to use your personal data for keeping you in touch, we will keep the necessary personal data until you notify us that you no longer wish to receive marketing communications, at which time we will securely delete the personal data.
We would also like to use your name and email address to inform you about all of the activities of the charity. You may unsubscribe at any time by emailing us at email@example.com; if possible, please put ‘data’ in the subject line.
Please note that if you consent to us contacting you like this, then your data may be transferred to ‘The Rocket Science Group, LLC’, (doing business as ‘Mailchimp’, based in the USA), and/or ‘Eventbrite Ireland Ltd’ (doing business as ‘Eventbrite’) to provide you with these communications; from time to time, these two organisations provide group email services to the charity.
What your rights are
If you wish to correct any error in your personal data, receive a copy of your personal data, port your personal data to a new charity, restrict the use of or object to the processing of your personal data, or delete your personal data you may arrange this by emailing us at firstname.lastname@example.org; if possible, please put ‘data’ in the subject line.
If you wish to make a complaint about how we have handled your personal data, you may contact Robert Wilton, one of our Board members, using the email address: email@example.com; if possible, please put ‘data’ in the subject line.
If you are not satisfied with our response or believe we are processing your personal data against the law, you may also contact the Data Privacy Authority in your country of residence, or where you believe an infringement of data privacy laws may have taken place. The Ideas Partnership is committed to complying fully, actively and openly with GDPR and the relevant oversight authorities.